Request Gladwin County Clerk Records

About the Gladwin County Clerk's Office

The current Gladwin County Clerk is Karrie Hulme, named in recent county notices and the clerk's annual report. The clerk is an elected county officer. By the Michigan Constitution and long local practice, the same person serves as clerk of the 55th Circuit Court. That dual role is the reason circuit case copies come from this office instead of a stand-alone court clerk.

The office sits inside the main courthouse on Cedar Avenue, alongside the district court, circuit court, and probate court. Walk-in service is open to the public during weekday hours for concealed pistol license work, marriage licenses, and other counter matters. Staff cannot give legal advice, but they can point a requester to the right form or the right court.

The office has modernized in recent years. The annual report notes a completed switch to APEX vital record software, the transfer of archived historic records to the Archives of Michigan, and 421 set-aside cases processed from April to December under the state Clean Slate initiative. Those set-asides clear eligible convictions, and the clerk records the result so the court file reflects the change.

What the County Clerk Handles in Gladwin County

The clerk wears more than one hat. Some duties are about court records, and others are about elections and vital events. The office manages board minutes, keeps the circuit court seal, and administers campaign finance reporting for local candidates. Deputy staff split the work by subject, so a caller reaches the right person faster by asking for the correct extension.

• Clerk of the 55th Circuit Court, keeper of the court seal, and handler of circuit record requests.
• Vital records for births and deaths, plus certified copies of those events.
• Marriage license applications and certified marriage record copies.
• Concealed pistol license processing, with online renewal for eligible holders.
• Assumed name and DBA filings, jury information, and county board records.
• Chief election official duties, including canvass work and voter records.

Julie Jackson serves as Chief Deputy Clerk on extension 1 for vital records, concealed weapons, and jury matters. Krystal DeBoever is the Chief Deputy Court Clerk on extension 2 for circuit court, and Kearsten Sanders is a Deputy Clerk on extension 3 for circuit court. Directing a call to the right extension avoids the usual round of transfers.

The elections side of the office is just as large as the records side. The clerk is the chief election official for the county, trains election workers in smaller communities, and runs the Board of County Canvassers. The office also administers the Michigan Campaign Finance Reporting Act for local candidates and keeps the minutes of the Board of Commissioners. Recent county work added nine days of early voting and changes tied to the state Address Confidentiality Program.

How to Request a Certified Gladwin County Record

A certified copy carries the clerk's seal and is the version courts, agencies, and title companies accept as official. An uncertified printout may be fine for personal reference, but it will not stand in for the certified record in a legal setting. Circuit court copies and marriage copies each have their own request form.

1. Find the case number and party names first. Public circuit case information can be checked through the statewide MiCOURT system, or by calling the court clerk on extension 2 or 3.
2. Download or pick up the Circuit Court Record Request Form, or the marriage copy application for a marriage record.
3. Submit the form by email, fax, mail, or in person, with a copy of a valid government photo ID and payment for the copy and postage.
4. Wait for the copy by mail, or ask about in-person pickup when the request is urgent. Checks are payable to the Gladwin County Clerk.

Gladwin County Records Request Form Fields

The Circuit Court Record Request Form asks for enough detail to pull the right file and confirm the requester. Card payment fields are only needed when paying by credit or debit rather than by check. The list below reflects the fields captured on the county form.

Gladwin County Clerk Fees

Fees are set for certified documents, plain copied pages, and postage. Marriage records carry their own copy fees, and card payments add a tiered service fee that grows with the total. The amounts below come from the clerk's request forms and county page.

A short set of headline numbers shows how busy the office is. The 2023 annual report counted 3,396 record searches, 1,892 certified vital copies, 133 recorded marriage licenses, and 646 concealed weapon transactions in a single year. The same report noted more than 22,620 emails processed, which shows how much of the office's work now arrives electronically. Those figures also explain why sending a complete request, with the ID copy and correct fee, helps the office turn a request around without a follow-up call.

Common Gladwin County Clerk Forms

The most-used clerk forms live on the county website and the state court forms site. Circuit record and marriage copy requests each have a dedicated PDF, and general court forms come from the state judiciary. The full circuit case file and hearing detail sit with the Gladwin County court records handled through this office.

• Circuit Court Record Request Form for certified or true copies of circuit files.
• Marriage record copy application for certified marriage copies.
• Michigan SCAO court forms for domestic relations, name change, and probate filings.

Mail and Online Filings Through the Clerk

The county has moved several clerk services online. The annual report notes that notary, concealed pistol license, marriage license, and assumed name applications are available online, and that urgent copies can be handled through Official Records Online for an added fee. The office completed a switch to APEX vital record software and continues to modernize.

For public case lookup, the clerk points people to the statewide MiCOURT case search before the copy request stage. Electronic filing runs through MiFILE, which lists the Gladwin 80-2 District Court in its network. Michigan public access rests on the state open records law at MCL 15.233, while trial court files follow the court rule on record access. Birth records less than 100 years old are not public and require a government ID, though marriage records may be obtained by anyone.

Concealed pistol license work is a steady part of the counter service. Applicants need a training certificate and a photo ID, and current holders who qualify for online renewal receive a PIN by mail. The office also files assumed names and DBAs, issues certified death and birth copies under the state rules, and provides jury information. Urgent circuit court records requests can be made by email, fax, mail, or in person, which gives a requester several ways to reach the office in a hurry.